2015 Municipal Information Access & Privacy Forum




The Future Is Here
: Trends in Information, Access & Privacy 

When: Thursday, October 29, 2015
8:00 am - 4:30 pm

Where: Four Points by Sheraton - Toronto Airport

6257 Airport Road, Mississauga, ON L4V 1E4

Windsor Ballroom

PH: (905) 678-1400 Toll Free 1-800-368-7764

AMCTO Group Rate: $119.00 + HST per night

Please click on the link below to book your hotel room online:
https://www.starwoodmeeting.com/StarGroupsWeb/res?id=1509032693&key=3ABAA124


www.fourpointstorontoairport.com

Municipal governments manage a broad range of highly sensitive information and records using myriad complex tools. Managing the storage, security and access to these records, while ensuring adherence to the needs of the public, law enforcement, and relevant privacy legislation, is a highly politically charged responsibility.

This year’s AMCTO’s Municipal Information Access & Privacy Forum will feature key issues experts sharing their insights on current and emerging issues and trends in access to information, and privacy matters affecting the municipal sector from a multi-stakeholder perspective.

 


Opening Keynote Speaker: Renee Barrette, Director of Policy at Information and Privacy Commissioner, Ontario 

Strengthening Public Sector Transparency and Privacy

Renee is the Director of Policy with the Information and Privacy Commissioner of Ontario.  She is a graduate of Dalhousie University’s law school, and was called to the Ontario bar in 1984.  Renee manages a team of 6 policy analysts who conduct research, educate the public and raise awareness of Ontario’s access and privacy laws. The policy department also works with government institutions to ensure compliance with our access and privacy laws. 

Renee began her career working in private practice and in various other public sector capacities.  She joined the IPC in 2003.

 

 
Afternoon Keynote Speaker: Chris Moore, President, Hyper Technologies Inc., Former Chief Information Officer at the City of Edmonton 

Why Open? - Why Agile? - Why Now?

Chris Moore is the former Chief Information Officer at the City of Edmonton, an advocate of an Open Ecosystem, Open Government, Open Data and Open Innovation.

Chris has been described as transformational, innovative, disruptive and refreshing. He is a sought after International public speaker in the areas of Innovation, Open Government and Gov 2.0.
Chris has built his reputation working in the private and public sectors with small, medium and large organizations to help them achieve their information management and information technology potential.

From his extensive background in IM/IT, he has gained a unique appreciation for what customers want and need. His experience in managing teams and projects of high complexity and scope allow him to
quickly take a strategic view of organizations and map out those initiatives that provide the highest value
.

Agenda


Should Municipal Councillor Records be Made Public?

As part of the municipal legislation review, Ontario's Information and Privacy Commissioner has written to the Minister of Municipal Affairs with a recommendation that amendments be made to MFIPPA that would extend its coverage to municipal councillor's records. Are the current standards, which exempt certain records held by municipal councillors, not meeting the public’s demand for transparency and accountability?

Presenters:

Mary Ellen Bench, City Solicitor, City of Mississauga
Prof. Andrew Sancton, Professor of Political Science, Western University

Video Surveillance: Balancing Security and Privacy Video Surveillance:

This is an emerging issue with a need for stronger consistency in municipal response across Ontario. As surveillance and video applications expand with new technology including body cameras and drones, municipalities are seeking clearer guidance for how to set policy and meet legislative obligations under MFIPPA. Most municipalities have privacy guidelines based on IPC Guidelines for Use of Video Cameras in Public Places, though current policies may not fully address new technologies used for traffic monitoring, collision assessment and other law enforcement. Panelists will discuss key implications and associated policy concerns from a variety of standpoints, including:

  • How to address questions from citizens and municipal employees about surveillance
  • How to ensure that the privacy applications of technology are addressed before implementation
  • What records of surveillance are accessible by individuals, and under what circumstances
  • How to apply MFIPPA’s collection and notice provisions to new surveillance and video technology applications
  • The legal implications and regulatory environment for municipal surveillance operations

Presenters:

Clare Cameron, Records and Information Coordinator, Clerks Department, The City of Burlington
Jim Purser, Manager, Records and Information Services in the City Clerk’s Office of the City of London
Paul E. Broad, Partner, Hicks Morley Hamilton Stewart Storie LLP

Open Government and Information Management

One of the most challenging responsibilities facing municipal staff is balancing open government and transparency against the need to protect some types of confidential information from disclosure.
This session will consider how well municipal staff are addressing this challenge, as well as the issues and considerations that they must balance in responding to requests.  Drawing on real-life experiences (the good, the bad and the ugly), our panel of experts will discuss…

  • Why municipalities should embrace Open Government – including where they are already doing so and where they are falling short;
  • Whether Open Government and Information Management are, in fact, in opposition - or complementary.
  • How good Information Management practices can facilitate Open Government.
  • How journalists and municipalities can work together to address the public interest for public information, while respecting legitimate privacy and confidentiality concerns
  • Real-life issues and concerns faced by Access to Information/Privacy Coordinators, including legal implications, contentious requests, appeals, and MFIPPA implications

Presenters:

Jim Rankin, Reporter-Photographer, Toronto Star, specializing in investigations, features and data journalism
Paul E. Broad, Partner, Hicks Morley Hamilton Stewart Storie LLP
Roy Wiseman, Executive Director, MISA/ASIM Canada, Former Chief Information Officer, Region of Peel, Board of Directors, Institute for Citizen Centred Service

Contentious Issues-Management

Municipalities frequently face important and sometimes serious issues which need to be communicated to senior leadership and councils in order to prepare them to respond appropriately, as well as to proactively inform the public.

This panel will share: The process of keeping senior leaders informed of serious issues; The structures in place for issues management, including exploring examples from other sectors; and How we can work cooperatively with our media partners in disseminating information.

Discussion will centre around: The role of the media in representing public concerns that can drive council agenda; How municipalities can leverage open data and routine disclosure to proactively disseminate information to the public; The link between the lack of information dissemination and an increase in FOI requests; How we can better inform senior management in a meaningful way so they are prepared from both an issues management and communications perspective; Supports and resources that are in place from our legal and corporate communications departments to help us deal with contentious issues.

Presenters:

Philip McLeod, Independent Journalist, The McLeod Report
Kelly G. Yerxa, City Solicitor, City of Cambridge
Suzette Collins, CIAPP, Freedom of Information (FOI) Coordinator, Ministry of Finance

Cloud Computing: Finding the Silver Lining

Antiquated Legislation governs record management which does not take into account the new reality of the Cloud, where public records are stored virtually with a 3rd party host. This creates a challenging disconnect between expectations of transparency, security and record keeping, and the legislative framework. This expert panel will explore…

  • How to utilize Cloud platforms while putting policies and procedures in place with special reference toresponsibility and access to information on cloud storage and social media platforms
  • How to respond to the heightened perception of risk by the public, often driven by the media
  • Heightened public expectations of transparency
  • The technological framework of cloud platforms - how information gets integrated into the cloud and what implications does this have for municipalities from an information, access, privacy and risk standpoint
  • Sustainability (cost) including the level of maintenance needed for digital preservation
  • How vulnerable is the Cloud? What is the straight answer?

Presenters:

Fred Carter, Senior Policy & Technology Advisor, Office of the Information & Privacy Commissioner of Ontario
Tim Dafoe, Senior Security Policy Advisor, I&IT Strategy & Cyber Security Division, Treasury Board Secretariat,
Government of Ontario
Lou Milrad, Business & IT Law Lawyer, Milrad Law


Don’t miss this premier event!


Click here to register online or here to view more information about this event.
Click here for detailed agenda.

Registration Fee: $446.35 ($395 + $51.35 HST)

Fee includes materials, refreshments, breakfast & lunch

HST # R106732936

Please click here for registration form.

Personal Information Protection Policy: This information is collected in accordance with the provisions of the AMCTO’s Personal Information Protection policy for the purposes of processing your registration and material delivery. This information is not shared, sold or distributed and is maintained in a confidential and secure manner. Further information about this policy is available on the AMCTO website at www.amcto.com

Refund Policy: All Cancellations must be confirmed in writing. A cancellation charge of $56.50 (includes HST) will be applied to every cancellation received up to seven (7) business days prior to the holding of the session. No refunds will be made for cancellations of less than seven (7) business days prior to the holding of the session.

Disclaimer: AMCTO reserves the right to decline registration based on proprietary information/material being presented at this session, and for other reasons such as copyright issues. We will endeavour to make sure all scheduled events take place, but AMCTO reserves the right to alter, change or cancel dates, venues and workshops, for any reason.

 

#AccessPrivacy2015