November 17, 2010

Accessible Elections Reporting Templates Available from AMCTO



Attention all Municipal Clerks

In this Issue:
What are the new Accessible Elections Reporting requirements?
How is AMCTO helping me to meet these requirements?
Why use this template?
Do I have to use all of what's in this template?
Is AMCTO interested in other innovative actions to improve accessibility that we’ve taken?
Will this information be gathered in the AMCTO post Election Survey?


What are the new Accessible Elections Reporting requirements?

There is a new requirement to report on accessibility in the conduct of the election: The Municipal Elections Act at subsection 12.1 (2) provides: “Within 90 days after voting day in a regular election, the clerk shall submit a report to council about the identification, removal and prevention of barriers that affect electors and candidates with disabilities.”  

How is AMCTO helping me to meet these requirements?

Your AMCTO Municipal Elections Project Team, working with your AMCTO Municipal Accessibility Project Team, has prepared a support for you to prepare this report. We are today, posting on the Elections page of AMCTO’s website, a sample “report to council” template that you can use and modify as you deem appropriate. To directly access this template, click here.

In addition, we are providing a “long form” version of the template that adds a few more columns to the report to council that you may find useful for management purposes. To directly access this template, click here


Why use this template?

Using this template should give you a few advantages beyond making more economical use of your time, including: prompting you to include your actions that improve accessibility for electors and candidates but (fortunately) have become common practice and you may not have even thought of these actions in terms of improving accessibility; prompting you to consider actions for the next election that you may not have considered this time; providing a common language across municipalities to describe actions. 


Do I have to use all of what’s in this template?

Each of these templates have many line items to describe different activities you may have undertaken. It is not suggested in any way that all will be applicable to your municipality. This comprehensive list is provided only for ease of reference in preparing your report. And, of course, this template itself is not mandatory to complete. It is just meant as a helpful guide.  

Is AMCTO interested in other innovative actions to improve accessibility that we’ve taken?

There are many, many ways that clerks may have gone about identifying, removing and preventing barriers - including ways that aren’t listed in these templates. However, we believe we have captured the main ones. If you took other especially innovative actions to improve accessibility and they generated good results, then please let AMCTO know by emailing cclifford@amcto.com. We’ll then share these with all members. 

Will this information be gathered in the AMCTO post Election Survey?

AMCTO will also be coming to you in the next few months with our post election survey. We’ll gather some of the same information on accessible elections as shown in these templates but nothing to the same extent. Completing the templates though should make it easy to answer our survey!